Honest DeskSOFTWARE

DISTRIBUTION & WHOLESALE

Keep the order
connected to the next step.

For parts distributors, wholesalers and importers managing enquiries, supplier responses and fulfilment across spreadsheets. Start with a defined workflow and build a connected system in stages.

Watch the 60-second demoExplore all six stages

THE SIX-STAGE DELIVERY ROADMAP

From first enquiry
to operational handover.

This anonymous project overview shows the breadth of the work and its current boundaries. Development and technical tests do not imply client acceptance or production readiness.

STAGE 01

Purchasing & supplier comparison

Working pilot · validation ongoing

Import orders and vendor quotations, compare original and adjusted prices, review exceptions, prepare supplier-specific PO drafts and record partial confirmations.

Confirmed commitments remain separate from quantities still open for sourcing.

STAGE 02

Sales, master data & staff access

Foundations implemented · validation ongoing

Connect customer and branch records, suppliers, quotation workflows and order conversion. Develop role-based access and hosting foundations.

Shared deployment, permissions and recovery need project-specific validation before live use.

STAGE 03

Receiving, inventory & backorders

Prototype in development

Link supplier delivery documents to orders, record physical receipts and review shortages, cancellations and outstanding quantities.

Document arrival, vendor readiness and actual stock receipt are separate events.

STAGE 04

Shipment planning & dispatch

Planned delivery scope

Connect available quantities to shipment proposals, buyer approval, packing, loading and dispatch, with branch and batch traceability.

The full shipment workflow is planned; the purchasing demo does not demonstrate it.

STAGE 05

Operational billing & statements

Planned delivery scope

Link customer invoices, vendor bills, advances, partial payments and credits to balances, statements and aging.

Operational billing scope is subject to reconciliation; full accounting, payroll and bank reconciliation are not implied.

STAGE 06

Migration, testing & handover

Planned delivery scope

Reconcile opening data, test connected workflows, rehearse recovery and prepare user training, operating guides and handover.

Go-live follows agreed review and acceptance, not simply a demonstration.

WORKING EXAMPLE · FICTIONAL DATA

A closer look at purchasing.

This local, single-user demonstration shows one part of the broader development roadmap. It is not a demonstration of all six stages.

WATCH THE 60-SECOND DEMO

See the purchasing pilot in action.

Discuss your purchasing workflowOpen the video at full size
An edited, captioned walkthrough of actual pilot screens using fictional records. No audio. Local, single-user development pilot.
Read the video transcript
  1. Review the customer order: four fictional parts, 105 units requested.
  2. Compare supplier offers: review original prices, adjusted prices and proposed allocations.
  3. Review purchase order drafts: supplier-specific drafts remain revisable before confirmation.
  4. Enter accepted quantities: the sample supplier accepts 30 units, including 10 on backorder.
  5. Keep backorders separate: supplier commitments do not mean goods have arrived.
  6. Start with a free 20-minute call, followed by a separately quoted paid pilot. Email brukim93@gmail.com.
ACTUAL PILOT SCREEN · FICTIONAL SAMPLE DATA
Honest Desk development pilot comparing two fictional suppliers for four sample parts, showing adjusted prices and proposed allocations.
Compare supplier offers before preparing purchase orders. This screen shows fictional parts and suppliers in the actual development pilot. Review adjusted prices and proposed allocations in one place. Select the image to inspect it at full size.

A useful first engagement.

We agree one workflow, the required setup or customization, review criteria and a guided handover. Your proposal defines fees, timing, responsibilities, data handling, exports, support and exclusions. Multi-user deployment and integrations are assessed separately.

Read the backorder workflow guide →

LET’S TALK

Start with the work
you want to improve.

A free 20-minute call to understand your process, identify the main difficulty and discuss a useful first scope. Any paid discovery or pilot is quoted separately before work starts.

Share your industry, current tools and one workflow. Please use a general description for your first enquiry; do not send customer, patient or financial records.

Request a free 20-minute call

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